Terms and Conditions

Data Protection
Price Policy
Customers With Disabilities

As a tour operator, we are required to make our booking conditions available to you before a booking is confirmed. We send our booking form to you by email, which includes the Terms and Conditions. Our Ts & Cs are detailed below:-

Financial Protection

Walk The Camino ltd is compliant with The Package Travel and Linked Travel Arrangements Regulations 2018.

We provide full financial protection for our package holidays by way of a bond held by ABTA – The Travel Association, 30 Park Street, London, SE1 9EQ, www.abta.com. You agree to accept that in the event of our insolvency ABTA may arrange for the services you have bought to continue, or for a suitable alternative to be provided at the same cost as your original booking. You also agree to accept that in circumstances where the travel service supplier provides the services you have bought, you agree to pay any outstanding sum under your contract with us to that alternative travel service provider. However, you also agree that in some cases the services will not be provided, in which case you will be entitled to make a claim under ABTA’s Scheme of Protection (or your payment card issuer where applicable) for a refund of the monies you have paid.

WALK THE CAMINO is a company committed to customer satisfaction and consumer financial protection. We are therefore pleased to announce that, at no extra cost to you, and in accordance with the current Package Travel Regulations all passengers booking with WALK THE CAMINO are fully insured for the initial deposit, and subsequently the balance of monies paid as detailed in your booking confirmation form. The policy will also include repatriation if required, arising from the cancellation or curtailment of your travel arrangements due to the insolvency of WALK THE CAMINO

This Policy is issued by Evolution Insurance Company Limited which is registered in Gibraltar No. 88737 with a registered office at 5/5 Crutchett’s Ramp, Gibraltar, GX11 1AA.
Evolution Insurance Company Limited is authorised and regulated by the Financial Services Commission in Gibraltar and authorised and subject to limited regulation by the Financial Conduct Authority (FCA) in the UK. Details about the extent of our authorisation and regulation by the FCA are available from us on request.

In the unlikely event of Insolvency of WALK THE CAMINO please follow the procedures below:

Claims should be submitted in writing, supported by documented evidence quantifying the value of the claim, to: Evolution Insurance Solutions Limited, 53A High Street, Saffron Walden, Essex, CB10 1AA or via email to [email protected]

Policy exclusions: This policy will not cover any monies paid back to you by your Travel Insurance or any losses which are recoverable under another insurance or bond (with the exception of Credit and Debit card). This policy will also not cover any loss sustained by Passenger(s) booked on a flight-inclusive package sold and commencing within the United Kingdom.

ABTA Membership – what it means for our clients

We are a Member of ABTA, membership number Y6364. We are obliged to maintain a high standard of service to you by ABTA’s Code of Conduct. We can also offer you ABTA’s scheme for the resolution of disputes which is approved by the Chartered Trading Standards Institute. If we can’t resolve your complaint, go to www.abta.com to use ABTA’s simple procedure. Further information on the Code and ABTA’s assistance in resolving disputes can be found on www.abta.com. You can also access the European Commission Online Dispute (ODR) Resolution platform at http://ec.europa.eu/consumers/odr/. This ODR platform is a means of registering your complaint with us; it will not determine how your complaint should be resolved.

Walk The Camino Booking Conditions

Please read our terms and conditions carefully. These conditions, along with any other information given to you at the time of booking, set out the terms and conditions of the contract between you and Walk The Camino Ltd, (Registered Address Caledonian House, Evanton Drive, Glasgow G62 8JT.

Once your tour has been confirmed by email, we will accept responsibility for it in accordance with these conditions as an “Organiser” under the Package Travel, Package Holidays and Package Tours Regulations 1992.

Your Holiday Contract

  1. When you make a booking you guarantee that you have the authority to accept and do accept our offer on behalf of the members of your group the terms of these booking conditions.
  2. We require you to sign and return your booking form at the point of booking your trip. We will issue you with a confirmation invoice and request payment of your 20% deposit. If you book within 8 weeks of departure, 100% of the cost must be paid on booking.
  3. If any person in the group has any medical condition or disability which will or may affect their arrangements, please contact us before making your booking so that we can advise.
  4. A booking is accepted and becomes definite only from the date when the Company issues a confirmation invoice to the client who makes the booking. It is at this point that a contract between the Company and the client comes into existence.

Your Holiday Price

  1. We reserve the right to alter the prices of any of the holidays shown on our website. You will be advised of the current price of the holiday that you wish to book before your contract is confirmed.
  2. To secure your booking you pay a deposit of 20% of the holiday cost per person. Deposits are not refundable. The full balance of your holiday must be paid 8 weeks before your departure date unless otherwise advised.
  3. Once the cost of your holiday has been confirmed and accepted, then subject to the correction of errors, we will only increase or decrease the price in the following circumstances*.

*If local costs are increased you may be liable for a surcharge due to an increase in local transportation costs or taxes.

If You Change Your Booking

  1. IF YOU WISH TO CHANGE YOUR BOOKING: Once your confirmation invoice is issued but you wish to alter your itinerary, we will do our best to accommodate you. Please make your request in writing. You will be charged an administration fee of £40 for each request plus any further costs we are charged in making this alteration. We must make you aware that some elements of your pre-booked travel arrangements can incur a 100% cancellation charge. While we will make every effort to oblige our clients, all changes to itineraries are subject to availability.
  2. IF YOU WISH TO CHANGE THE  DATES OF TRAVEL:  If you want to change your dates, we will endeavour to so, where availability permits, but only within the same calendar year. You will be charged an administration fee of £40 for each request plus any further costs we are charged in making this alteration.
  3. IF YOU WISH TO CANCEL YOUR HOLIDAY: You, or any member of your party, may cancel your travel arrangements at any time. Please notify us in writing. See below for the cancellation terms and charges. It may be that your personal travel insurance policy covers you and that you may be able to reclaim these charges. We will issue you with a cancellation invoice to send to your Insurers on your written request. An administration fee of £40 per booking plus any additional costs or charges incurred by us or incurred or imposed by any of our suppliers will be charged if a confirmed booking is cancelled or transferred to different departure date or tour.
  4. IF WE MAKE CHANGES TO YOUR HOLIDAY: We will inform you as soon as possible should a hotel booking have been altered. We will offer you a similar alternative and refund any price difference if applicable.
  5. ADDITIONAL TOURS & TRANSPORT: If you have booked transport tickets, (such as rail or bus) and cancel these are non-refundable. Additional tours and excursions may be non-refundable – please check at time of booking.

How To Pay for Your Walk the Camino Holiday

Walk The Camino Ltd is Registered in Scotland No. SC449716

There are three ways to pay as follows:

  • We will send you an automated request for payment through Barclaycard which you process personally. Walk The Camino Ltd. accepts payment through Barclaycard using all of the major credit cards excluding  American Express.
  • Provide your details to us by phone and we will process your credit card payment for you. We accept the following major credit cards – Visa, Mastercard, Electron and Maestro.
  • We can also accept payment using Paypal.
  • Pay by bank transfer to Walk the Camino Ltd. You can do this over the counter at your branch, or by phone or online banking. Full WTC account details are provided on your invoices.

Full details of payment method are provided on both your deposit and balance invoices and you will receive confirmation of these payment transactions.

Privacy Policy

Walk the Camino Ltd does not store credit card details nor do we share customer details with any 3rd parties

Delivery Policy

  • Clients are required to pay a non-refundable 20% deposit on booking their holiday with Walk the Camino Ltd. At this point, we secure all your reservations.
  • Full Balances are usually payable 8 weeks before the date of holiday commencement.
  • Once the full cost of the holiday is paid, you will receive confirmation of all reservations as agreed with your travel manager.
  • Your information pack will be provided two weeks in advance of your holiday.
  • In the case of non-payment of the balance by the due date, the Company reserves the right to treat your booking as cancelled and cancellation charges will apply.

Refund / Cancellation Policy

Should any client wish to cancel, cancellation charges will be imposed. If you have paid the holiday deposit, this cancellation charge allows us to retain any deposit paid.

If you have paid for the full cost of your holiday the following applies:-

  • 80% refund of the cost of your holidays if you cancel 90 days or more prior to the start date
  • 50 % refund if you cancel 50-89 days prior to the start of your holiday
  • 20% refund 16 – 49 days prior to the start of your holiday
  • No refund 15 – 0 days prior to the start of your holiday

Amendment charges are not refundable in the event of cancellation. We strongly recommended you take out comprehensive travel insurance which includes cover against cancellation charges. Depending on the reason for the cancellation, you may be able to reclaim the cancellation charges (less any applicable excess) under the terms of your personal insurance policy. All claims must be made directly to your own insurance company. There are now travel insurance policies available which offer some cover for COVID related expenses. Walk the Camino Ltd is Registered in Scotland – SC449716


If you have a problem during your holiday, please contact our offices between 9 and 5 pm. You can also call, email or text our out-of-office team who are available to you 24 hours a day during your trip. These contact details are included in your travel pack. They will do everything we can to assist you and solve the problem at the time. We strongly advise that you discuss any complaint directly with the supplier concerned so they have the opportunity to correct any problem at that time. If your complaint is not resolved at the time, you can email us at [email protected] with your booking reference and all relevant information. We will investigate the matter with the intention of providing you with an acceptable solution.

Travel Insurance Policy

We advise clients that Personal Travel Insurance Policies are widely available. It is a condition of your holiday booking with us that you take out a suitable policy before you travel. You must carry your insurance documents with you on holiday. It’s your responsibility to check that the Policy is appropriate for the type of holiday you are taking. It should cover elements such as cancellation, curtailment, injury, illness or repatriation costs during your holiday with us. Walk The Camino is not responsible for any losses or expenses that you incur as a consequence of your failure to take out adequate travel insurance.

Walk The Camino takes your privacy seriously and complies with Data Protection Act 1998. We collect limited data from our clients when they make an initial enquiry. These details are for internal use during the process of preparing your holiday quote and itinerary.

We may request some or all of the following information when you make a booking:-

  • Names of Passengers
  • Passport Details
  • Contact Numbers
  • Postal Addresses for Travel Packs
  • Dietary Requirements
  • Next of Kin Emergency Contact Number
  • Credit Card Details for Processing Payments by Phone or Virtual Terminal
  • Medical or Disability information

This information is only for internal use, so that we may provide you with a comprehensive service and back up support during your holiday with us.

We do not share your personal information with any third party organisations unless they are directly involved in the arrangements of your holiday, such as hoteliers, guides and transfer operators.

We may add your name and email contact to our mailing database unless you have ticked the unsubscribe box on the web enquiry when you made your online enquiry.

Your Rights

You have a statutory right to see any information that we hold about you on file.

Please request this by email to [email protected] and we’ll respond within 24 hours.

The Data Protection Act 1998 gives you the right to access information held about you and we are required to provide you with details of the information we hold about you.

If you have any concerns or questions please feel free to contact us at [email protected]

Last updated: Tuesday, 21st November 2017

Walk the Camino strives to deliver an accessible website for all. The structure of the website, and how it displays information is designed to be accessible, and all new content is checked to ensure compliance.

If you are a visually impaired user, or are using screen reading software, and encounter difficulties using sections of Walk the Camino’s website please report this to us at: [email protected]. We will endeavour to modify pages immediately.

External Sites

All links to external sites open in a new window and Walk the Camino is not responsible for the content or accessibility of these referenced sites.

Useful Links

The Adobe site offers:

There is more information on PDF Accessibility and other issues from the RNIB (Royal National Institute of the Blind) Access Centre.

The holiday prices shown on your website are an accurate guide to the likely price of each tour.

All our tours are tailored to suit, therefore the final cost of each itinerary varies according to duration and requested trip elements.

Optional costs are clearly stated at the start of the booking process and detailed on your booking invoice.

We reserve the right to alter prices, where you have requested a change to your booking as additional costs and administrative charges might apply.

We respectfully request that you notify us if you or a member of your party for whom you act has any disabilities – prior to booking.

While we will do everything possible to make your holiday is accessible, it is important that we understand your needs in advance.

That way we can advise on whether our itineraries and arrangements are adequate and compatible with your particular holiday requirements.

We will be pleased to call and talk through your options.

ABTA have provided a useful checklist that you may find helpful.

Please click the link below:-